What Are the Ways That You Can Share Your Presentation So Others Can View It?
1. Saving Your Presentation Online
2. Sharing the Presentation
- Using the Share Button: Open your presentation and click on the Share button located in the top right corner of the ribbon. If it’s your first time sharing, you’ll be prompted to save your presentation to a cloud location.
- Inviting Collaborators: In the Share dialog box, you can invite others to view or edit your presentation. Simply enter their email addresses. If they are in your contacts, typing their names might auto-fill their email info. You can set permissions for each user, deciding whether they can edit or only view the presentation.
- Adding a Personal Touch: Optionally, you can include a personal note with your invitation, which can be helpful for providing context about the collaboration.
- Alternative Sharing Method: If direct invitation isn't an option, use the Copy link button to generate a shareable link. Anyone with this link can access the presentation, subject to the permissions you set.
Monitoring Collaboration
- Seeing Who’s Collaborating: When collaborators are active, you’ll see their thumbnails (or initials if they don’t have an image) in the top-right corner of the ribbon. This lets you know who else is working on the presentation at the same time.
- Identifying Active Slides: To see who is currently editing a specific slide, look for an identity icon on the slide in the thumbnail pane. Hovering over this icon will show you more about who is working on what.
- Accessibility Features: For teams that require accessibility features, you can enable the display of full names by going to File > Options > Advanced > Display > Show presence flags for selected items.
Ensuring Smooth Collaboration
- Regular Communication: Keep in touch with your team members through chats or video calls to discuss changes and ensure everyone is aligned with the presentation goals.
- Conflict Resolution: PowerPoint automatically tries to merge changes from different users. However, if there are conflicting changes, you might need to review them manually. It's a good idea to save your work frequently and keep communication open to resolve these conflicts quickly.
- Final Review: Before finalizing the presentation, have a review session with all contributors to ensure that all elements are accurate and meet the project's requirements.
Conclusion
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